The Need for Process Orchestration in Trust Companies for KYC Compliance

Alexander Balzer, CEO Atfinity, 17. March 2023

Trust companies, also known as fiduciary services, handle highly sensitive financial information and are legally obligated to comply with stringent KYC, AML, and source of funds documentation requirements. These requirements can be intricate and time-consuming, making it challenging for trust companies to keep up with the necessary documentation and verification, particularly when dealing with multiple jurisdictions. A process orchestration tool can help streamline the process, enhancing its efficiency and effectiveness.

Tackling KYC, AML, and Source of Funds Compliance in Multiple Jurisdictions

Trust companies operating across multiple jurisdictions face the challenge of adhering to different regulatory bodies. This complexity increases the difficulty of maintaining proper documentation and controls to protect against money laundering and financial crime. A process orchestration tool can automate these processes, enabling trust companies to efficiently comply with varying regulatory requirements across jurisdictions.

Streamlining Compliance Steps with Process Orchestration Tools

To adhere to requirements, trust companies must follow several crucial steps:

  1. Identification of all relevant parties: This step involves performing comprehensive background checks to gather information about all parties involved. This may include individuals, companies, and other legal entities.
  2. Verification of identities: Trust companies must confirm the accuracy of the information collected during the identification process. This typically involves cross-referencing the data with reliable sources, such as government-issued identification documents, or leveraging electronic identity verification services.
  3. Identification of beneficial ownership: Determining the ultimate beneficial owner(s) of the assets is critical for ensuring compliance. This process may require examining past transactions, tracing the ownership chain, and identifying any controlling interests or individuals with significant influence.
  4. Ensuring legal sources of funds: Trust companies must establish that the funds originate from legitimate sources. This involves scrutinising financial documents, analysing transaction patterns, and investigating any suspicious activities or inconsistencies.

A process orchestration tool not only streamlines these steps but also integrates with various providers for background checks and identification verification. By automating these processes, trust companies can seamlessly comply with regulatory requirements, reduce manual effort, and minimise the risk of errors in their compliance efforts.

Automatic Risk Assessment and Risk Based Approval Flow

Process orchestration tools manage both the initial and ongoing assessment of client relationship risks. By evaluating risk factors, such as client profiles, source of funds, and jurisdictional risks, these tools determine the appropriate internal approval flow. High-risk clients may require more stringent procedures and additional oversight, while low-risk clients can benefit from simplified processes.

Incorporating perpetual KYC into the process orchestration tool further enhances its effectiveness. Perpetual KYC involves continuous monitoring of client data and activities, ensuring that trust companies have up-to-date information and can promptly identify and address any changes in risk profiles. This proactive approach allows trust companies to adapt their compliance strategies in real-time, ensuring they remain vigilant against money laundering, financial crime, and any emerging risks.


In conclusion, a process orchestration tool is essential for trust companies especially if they operate across multiple jurisdictions. By streamlining compliance steps, automating tasks, and improving scalability, these tools enable trust companies to maintain their reputation and adhere to regulatory requirements. Furthermore, process orchestration tools facilitate adaptive risk assessment and approval flows, incorporating perpetual KYC for ongoing monitoring of client relationships. Such a comprehensive approach ensures efficient and effective compliance with KYC, AML, and source of funds requirements across diverse jurisdictions.